For the purposes of this Policy:

2.1 ‘SafeTrack’ means Safe Track Solutions Limited, a company incorporated under Irish law, company number 593628, with registered offices at Unit 2 Lyncon Court, Blanchardstown Industrial Park, Blanchardstown, Dublin 15, Ireland.

2.2 ‘SafeTrack service’ means the service offered by Safe Track Solutions Limited, designed to consolidate the cardholder’s qualifications and competences in a central database to be accessed by web-based platforms. It will, with the express consent of the cardholder, relay the status of the cardholder’s recorded qualifications and competences to a third party.

2.3 ‘cardholder’ means any natural person registered with SafeTrack for the purposes of availing of the SafeTrack service outlined in Section 2.1 of this Policy, whether in possession of a SafeTrack card or not;

2.4 ‘registered user’ means any natural or legal person, public authority, agency or another body registered with SafeTrack to use the SafeTrack service for any reason other than that of a cardholder;

2.5 ‘public user’ means any means any natural or legal person, public authority, agency or another body not registered with SafeTrack, that uses the SafeTrack service for any reason;

2.6 ‘personal data’ means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

2.7 ‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

2.8 ‘profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;

2.9 ‘third party’ means a natural or legal person, public authority, agency or body other than the cardholder, the registered user, SafeTrack and persons who, under the direct authority of SafeTrack, are authorised to process personal data;

2.10 ‘consent’ means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;

2.11 ‘personal data breach’ means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed.

SafeTrack will collect and otherwise process some or all of the following personal data in the provision of the SafeTrack service:

3.1 cardholder full name, SafeTrack number, date of registration, contact address, email address, photograph, date of birth, telephone number, mobile telephone number, PPS number, company associated with (including department, section or division), certifications (held, pending & expired), account status, account notes and data concerning health.

3.2 registered user full name, contact address, email address, photograph, telephone number, mobile telephone number, organisation, access level, date added and date updated.

3.3 public user
No personal data will be collected or otherwise processed from a public user.

6.1 SafeTrack may contact a cardholder or a registered user:

6.2 SafeTrack will never contact a cardholder or registered user to request an account password or other login details. Cardholders and registered users are advised to be cautious about receiving e-mails or telephone calls claiming to be from SafeTrack.

6.3 SafeTrack will only send marketing e-mails or materials where the cardholder or registered user has agreed to this. This consent will be separate to that given to store and otherwise process personal data. 

7.1 Personal data will only be shared with a third party with the consent of the cardholder or registered user or where otherwise provided for by Article 6 of the GDPR EU 2016/679. Consent will be obtained from the cardholder:

7.2 Cardholders and registered users should be aware that by giving consent to share personal data with a third party, that such data may be stored or otherwise processed by that third party and may result in that personal data travelling outside the European Union.

7.3 Cardholders should guard their SafeTrack ID and SafeTrack card carefully. Where a cardholder suspects that their SafeTrack ID is compromised or being fraudulently used they should contact SafeTrack immediately through the contact details in Section 1.0 of this Policy or by telephoning 1850 202181.